Read on to learn which of these six Getting Things Done software options is best for you. Want to explore products with comparable features? These Hitask alternatives are a good starting point.
When you first register for Remember the Milk, you might be immediately put off by their default folders, which are inbox, personal, study, work, and sent. It looks like a basic student planner. If you are looking for software solutions with similar features, these Remember The Milk alternatives could be what you are looking for. In complete contrast, Todoist is as straightforward as it gets for Getting Things Done software. Since most people using GTD software will be juggling hundreds of tasks at a time, the filter tool is particularly valuable.
The major drawback to Todoist is that the reminder system is only for premium meaning paid users. This means that free Todoist users must be diligent about checking their inbox for upcoming tasks due. Interested in software with comparable features? These Todoist alternatives are a good place to begin.
Wrike, for GTD software, is amazing. I say this with full confidence because the above screenshot is from my own computer. Wrike is my personal Getting Things Done software of choice. Wrike, like Todoist, allows users to create folders and tasks. It also allows users to label their tasks, attach files, and schedule deadlines and recurrent tasks.
Not convinced? If you are interested in products with comparable features, these Wrike alternatives could be what you are looking for. Free users get Evernote and Google Calendar integrations 30 notes and events a month, respectively.
If you are looking for software solutions with similar features, these Zendone alternatives are a great place to start. Finding the right Getting Things Done software can be a challenge. All of these options allow users to do a weekly review, filter through their tasks by priority and due date, and establish the groundwork for contexts and next steps.
Is there a solid free Getting Things Done software option that I missed? Have you had positive experiences with these? Let me know in the comments below! Comment by Lauren Taves on Dec. Comment by Sylvia on Dec. I guess you could try to do something with labels? Comment by Gavin Weeks on Oct. Thanks for the suggestions. Comment by Nik on Sep. Comment by Ruth Kearley on Jul. A GTD system sounds exactly like what I need!
Comment by Marek Sklenka on Jun. I would definitely include Tracks. Comment by Mike on Nov. It has been around for about 10 years! Comment by Domen on Nov. I have tested it and I find it to be very good.
There are some issues with the responsiveness of the android app, but in general it works fine. The GTD workflow is excellent, along with the almost mandatory use of an Evernote integration and Evernote widget in the notification part of the android phone.
Comment by S Benedict on Jul. Moving on to the next best GTD app — Evernote. A popular note-taking application that comes equipped with an intelligent toolset for managing your to-dos. The application provides tons of built-in features for you to organize your thoughts comprehensively. With the web clipping feature, bookmark any links you find online and access them later at any time you want. Not only this, if typing is one of your pet peeves, conveniently save ideas in Evernote through voice commands by using Google or Siri as your assistant.
You can then organize them into notes, set reminders, and use tags to give them context. Create task lists and add tags as context to quickly find them. Organize your task lists by categorizing them under specific color codes. This also helps in distinguishing categories from one another and quickly accessing them whenever required. The quick add feature of the application enables you to instantly capture your ideas before they slip your mind. The application also has built-in fields for adding specific details to your tasks.
Individual tasks come with reminders at a set time to allow you to execute them without any lags. It helps it facilitate the use as a getting thing done planner. You can also batch multiple tasks together and simply drag and drop on the calendar to create a work schedule quickly.
Notion is a sophisticated note-taking application that comes with multiple task management features. The application allows you to successfully write down your to-dos in the form of notes or a checklist, and execute them smartly. This lightweight GTD app enables you to convert your to-dos into respective projects and tasks and check their progress through Kanban boards.
The tool also comes with a knowledge base that acts as a central place for storing all the important information. Additionally, create team dashboards and invite team members to collaborate on key performance indicators. As the name suggests, Things is a GTD app that transforms your thoughts into easy-to-do lists and gives you clarity. With a simple user interface and easy drag and drop options, organizing lists in Things is easier than ever.
You can add more details to your tasks and give context to them through tags, start dates, and deadlines. Use Siri to give voice commands for creating reminder alerts. The tool also provides multiple reports for monitoring your project performance, like pie charts.
The customizable animation toolkit allows you to have fun while getting things done. Moreover, the sidebar can be easily collapsed on the iPad to focus only on the current list. Firetask is strictly for Mac and iOS users; the company wanted to release something to help make GTD oriented projects easier for managers. Right now, the Mac App store is oozing with over different applications.
All of these apps are centered around task management, managerial aspects, and vice versa. Firetask has a very simple and unique design and supports its use as a getting things done planner. By default, you get the two-pane design in the same window. One of the panes is dedicated to task groupings. For instance, you can select a grouping or a single task in the left pane. The right pane will further show all kinds of details in the information palette inside the second pane.
It will facilitate you in the process of perfecting the art of getting things done. It is a complete visual overhaul of your typical day-to-day activities alongside flawless integration with Google Calendar for efficient appendage of those tasks. Professional activities sort out all your appointments throughout the week.
It is like having a secretary, but with a more visually appealing approach. The windowpane is divided into 3 different columns by default. On the extreme left side, Focuster shows a To-Do List. Then there are active tasks in the middle panel, while the right panel shows a date wise categorization of the entire schedule which is great for getting things done planner.
Nozbe comes as a concise business-oriented solution for managers and professionals on the move. Compared to Firetask and Focuster, Nozbe is not restricted to one particular operating system; they have a wider audience reach over Windows, Linux, and even cellphones if you are away from your desktop.
Since Nozbe is loaded with all kinds of integrations with Evernote, Google, and DropBox to name a few, the learning curve of this application is a little steep. From a cursory point of view, Nozbe offers different task panes which are great for getting things done planner. At the back end, they are synchronized with Google Calendar and Evernote. Once you have a task in progress, you can drag and drop different subtasks and team members to stay on the same page.
There is also a litter of options to categorize and further sort these activities as per their priority. If you repeatedly do the same kind of tasks on a daily basis, the program suggests a template that can be used generally for all activities. Anyhow, Todo comes as a fully-fledged GTD app after the company performed a couple of detailed market analysis. They wanted to create something that even working professionals could use as a family, while on vacations or deployed at off-site facilities.
The program allows the user to create virtual milestones within dedicated projects. You can further assign team members and categorize their roles as per their tasks. On top of that, there is a very clear clutter-free interface in Todo; it was to maintain the attention span of new users at first sight. Besides a fancy name after our own heart, it comes as a strong GTD app for those who want a personalized solution. Getting things done is the art of stress-free productivity.
The program color codes different tasks as per their priority. Primarily you get a calendar like a window with the addition of different tags support for setting up checkpoints. Once a task is complete, you can omit the check-box with a simple tap! GanttPRO is an elegant project management tool based on Gantt charts. The software allows you to easily create tasks with their start and end dates and follow them smartly. With GanttPRO, you can break your projects, no matter how big or small they are, into smaller, easier manageable pieces of work.
The software offers robust task management with lots of options. Moreover, it offers custom columns that you are free to set up on your own. GanttPRO is highly intuitive software with a short learning curve. Just plan and schedule, and all of your tasks will be right in front of you. With Zendone , you can create unlimited actions to get more done.
Zendone is a powerful app when it comes to getting things done. The app includes the tickler folder where you can organize all your items for the day, like booking a ticket, paying the bills, email to clients, etc.
In the Zendone app, you can easily create your daily tasks, edit and review them. Also, you can include the time estimates, add tags, and find out how much effort you will need to put it to get the particular task done.
It offers several integrations to help you manage your projects. You can integrate it with Evernote, Google Calendar for seamless task management. Zendone application is supported on the web , iOS , and macOS.
HiTask offers plenty of task management and getting things done GTD features. The main features of HiTask include creating a calendar, tasks, subtasks, grouping, document storage and sharing, and time tracking. It can help you get organized and become productive with simple to use the tool.
You can get free storage for up to MB with a free account. It helps you nail your projects by getting things done on time.
It has more features than usual GTD apps have. HiTask removes complexity from your work and gets your more control. You can download different Pomodoro Apps from Google and Apple app stores to support your cravings for getting things done in an old-fashioned way. As for getting things done alternatives, Pomodoro apps are a convenient way of ridding yourself of the distractions and actually focusing on stuff that matters the most. Weekdone uses the getting things done methodology to help you get organized for effective planning and project completion.
The software has a tree-like hierarchy that provides a good management structure. With Weekdone you can provide feedback on completed tasks while also keeping your team members updated so everyone is on the same page. You can also enable email reminders, and import items to generate reports from other software.
Remember the Milk is an online to-do list and task management software. With Remember the Milk, you can easily create weekly reviews, use tags to create contexts, take advantage of their unintrusive reminder system, and also use their flexible labels and folders for work, personal, and tasks on hold.
The app also lets you share your lists or pass tasks over to others so you can get more done faster. The Campfire app can help you eliminate disorganization if you are on a writing project. This is an amazing GTD app for writers to plan, brainstorm, and write better stories.
It can help you create your plot, build story characters, and manage your story all in one application. Writers and content creators can use Campfire to create blogs, YouTube video development process, book writing, and podcast creation. You can use it not just for writing projects, but Campfire also has a Discord community for fellow writers and they also publish the community work on different social channels.
After all, we are all on the clock! Tomatoes is technically a Pomodoro timer with a clean UI. It means that there are no distractions, complex interface shortcuts, and other clutter that might derail you from getting things done fast. You can also turn your productivity into the competition should you choose to use Tomatoes in your organization.
Set up the timer for an activity and let everyone kick-off at the same time. See who comes up with the best results in the shortest amount of time.
Microsoft To-Do was primarily made as an independent application. Seeing its popularity, it was soon transitioned to as the enhanced version of the insanely popular Wunderlist app. Everything is right where it needs to be. For instance, if you are currently using Outlook as your go-to email management platform, you can automatically synch everything with Microsoft To-Do mobile application.
Alternatively, the same can be done through a laptop or a desktop computer; it depends on you. Coming back to Wunderlist, the app had a cult-like following among GTD power user communities. A bonus application for you in this list is Hive. This software is one of the best tools that you can use in as it is a whole barrage of different applications for web and desktop, and when all synced together, can make an incredibly productive work environment for you and your team.
The application allows all of the team members to check their to-do lists and communicate with each other throughout the day in real-time. This helps in making sure that everyone is in the loop and there are no gaps in communication regarding the project development process or the project overall.
In addition to the wonderful mobile application, Hive also has different desktop and web applications that boost your productivity levels even more. Each project can be viewed in many different ways as per the needs and requirements of the audience. Time to take over the GTD methodology like a bookworm. David preaches getting started from the most boring and annoying task and moving all the way up from there to deliver results.
Just roll over your eyes in your head and get started ASAP. Alongside his remarkable tips for smoother operations processes, David fills his readers in on cleaning up their mess through the ways of filing, organizing , and listing things.
They are a means to an end! Do give it a read whenever you are looking to get things done like a pro. The plain and simple answer would be No. Secondly, if you are an individual freelancer, a contractor, or a project manager who is currently handling a very small number of activities, then you can commit most of the stuff to your memory, or a conventional notepad.
Take a piece of paper, or maintain a diary for to-do list activities, the rest will come to you naturally. However, if you are responsible for multi-project management and simultaneous workflows with high priority CPMs, then using getting things done application is important.
Do you have a suggestion for a free project management software that follows the GTD approach?
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